HighStone applies a strict approvals mechanism to Requisitions and if any key steps are not completed fully and in a timely manner, the placing of Orders with Suppliers may be delayed. The key aspects to the process are:
All requisitions must be raised against a valid and current Works Order, and associated Works Activity.
Not all Works Orders are raised to allow the ordering of Items against the Accounts System Purchase Ledger. HighStone will not allow Requisitions against Works Orders which are not set to receive such entries.
All Works Orders are controlled in terms of Open and Close Out Dates. HighStone will not allow a Requisition to be progressed if the specified Works Order has been Closed Out at the time of each action.
All Requisition Approvals are controlled through User Class permissions. Users without the necessary Permissions cannot progress a Requisition.
The Commercial Team has sole responsibility for pricing and, after relevant Approval, the placing the final Purchase Order with the Supplier.
It is the responsibility of the User to complete Requisition Details accurately and concisely. If insufficient details are provided on the Requisition Form it will not be progressed until the deficiencies are made good.
It is most important that Requisitions are placed against the correct Works Order. The reclaiming of Costs from the Client for all Contract Works relies on the correct allocation of Requisitions to Works Orders. A correct process in this respect will be enforced by the Management and Commercial Teams.